When speaking with a client about their recent vehicle purchase, the owner smiled and said, "I want to show you something". He pulled out a spread sheet containing the cost centers for all of their pickup trucks, vans, rack trucks and dump trucks.
One thing that is commonly asked for new users signing up for GPS fleet management is: will this save money on my insurance? And the answer is, 'it depends'.
Like most things, if the system is not monitored and the information it provides is not acted upon then GPS won't be nearly as effective as it has the potential to be.
The first thing our customer success team reviews with new clients is their vehicle use policy. Most don't have anything concrete and it usually consists of some unwritten rules that are told to drivers.
Insurance companies like to see things written down, something that can be clearly communicated with drivers, managers and staff. We tend to agree and provide a boilerplate template for a vehicle use policy and customize it to our client's own policies they want to enforce.
While you didn't get into your business to operate a small fleet of vehicles, your employees rely on them to get to the job site and do what they do best. Owners and managers who take safety seriously, comply with OSHA and other regulations, teach best practices and impart their safety culture oftentimes do not extend that out to one of the more dangerous aspects of the job: getting there.
We often hear about clients and other small businesses allowing employees to take vehicles home for personal use. Jane needs a van to move some boxes this weekend, Frank wants to grab something at the home improvement store and wants to borrow a pickup, etc. Some employers also allow their team to commute with the vehicles if they live closer to the job-site than the office it saves everyone time and fuel.